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WEDDING PLANNING SERVICES

wedding celebration in downtown Chicago at the Robey Hotel
Classic wedding reception at A.Casa Venue, with a mix of modern and vintage decor elements, including a statement floral installation and chic table settings.

AJcoordinates is for the best friends who are ready to turn your love story into an epic celebration. If you’re the kind of couple who loves to throw a great party, values those deep personal connections, and wants a wedding that’s anything but typical, we’re here for you. Ready to break traditions and create new ones? If you’re dreaming of a lively, sophisticated dinner party vibe where every detail reflects your unique journey together, then you’ve found your perfect match with us.

Before you check out our services, here’s the deal: the packages you’re about to see are just a jumping-off point. Think of them like ordering at a restaurant—you’ll see the main options, but the magic happens when you customize it just the way you like it (extra guac, anyone?).

Every wedding we plan is unique, which means your pricing will be too. After we chat and learn what you really need, we’ll whip up a custom quote designed just for you. Because why settle for anything less than exactly what you want?

Now, let’s get to the good stuff.

Let’s Get Real About Packages

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Full Planning 

When you choose our Full-Service Wedding Planning, you're not just getting a planner—you’re gaining a partner in crafting a wedding that’s as unique and lively as your love story. We’re here to take the stress off your shoulders and infuse every step of the process with creativity, energy, and personalized attention. From the first spark of inspiration to the final send-off, we’re by your side, making sure your big day is a true reflection of who you are as a couple.

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Here’s what you can expect with our Full-Service Planning:

  • Initial Vision & Concept Development:

    • We start with a deep dive into your vision, values, and personality as a couple. We’ll brainstorm together, pulling inspiration from your favorite memories, styles, and dreams to create a cohesive and personalized wedding concept.

    • Our focus is on blending modern elements with timeless touches, adding bold and unique twists that truly reflect your story.

  • Comprehensive Planning & Coordination:

    • We handle every detail from start to finish, including venue selection, vendor recommendations, budget management, and timeline creation.

    • We’re here to manage all the logistics, so you can focus on the fun parts—like taste-testing cakes and choosing that perfect playlist for your epic dance party.

  • Personalized Design & Styling:

    • Our design process is all about bringing your unique vision to life. We curate every visual element, from invitations to floral arrangements, ensuring everything ties together seamlessly.

    • We specialize in creating a lively, sophisticated atmosphere that feels like an elevated dinner party—where every detail, from table settings to lighting, tells a part of your love story.

  • Vendor Sourcing & Management:

    • We connect you with the best vendors who align with your style and budget, from photographers to caterers. We’ll handle all communication, contracts, and coordination, ensuring everyone is on the same page.

    • On your wedding day, we manage vendor arrivals, setups, and timing, so everything runs smoothly without a hitch.

  • Day-of Coordination:

    • When the big day arrives, we’re there to make sure everything goes off without a hitch. From managing the timeline to coordinating with vendors and keeping everything on track, we’ve got it covered.

    • Our team is on-site, ensuring every detail is executed to perfection—allowing you to relax, enjoy, and soak in every moment.

  • Post-Wedding Wrap-Up:

    • We don’t just vanish after the last dance. We’ll assist with any post-wedding needs, such as ensuring final payments are made and gathering up any personal items left behind.

Modern wedding reception decor at Forest Park, featuring a mix of gold and glass accents, elegant place settings, and lush floral centerpieces.

Event Management

Our Event Management package is designed for couples who have done the heavy lifting in planning but need expert guidance to ensure everything comes together perfectly in the final stretch. Starting three months before your wedding day, we step in to fine-tune the details, troubleshoot any last-minute issues, and ensure your big day runs smoothly and stress-free. This package is ideal for couples who want to enjoy their wedding day without the worry of logistics.

Chic and modern tablescape at A.Casa Venue, with neutral linens, gold-rimmed glassware, and personalized name tags, perfect for a mid-luxury wedding.

Here’s what you can expect with our Event Management package:

  • Three-Month Check-In:

    • We begin with a comprehensive review of everything you’ve planned so far. From vendor contracts to timelines, we’ll go over every detail to make sure nothing has been overlooked. Our goal is to ensure you’re on track and that all the major components are in place.

    • This is your opportunity to hand over the reins and let us take care of the final touches, so you can start to relax and enjoy the lead-up to your wedding.

  • Final Vendor Coordination:

    • We’ll step in to communicate with all your vendors, confirming timelines, deliveries, and setups. We’ll make sure everyone knows where they need to be and when, so there are no surprises on the big day.

    • Our team will be the point of contact for all vendors, ensuring that everything is executed according to your vision and plan.

  • Detailed Timeline Creation:

    • We’ll create a detailed timeline that outlines every moment of your wedding day, from the first look to the last dance. This timeline will be shared with all vendors and key participants, so everyone is on the same page.

    • Our expertise ensures that the day flows smoothly, with built-in flexibility for any unexpected changes.

  • Wedding Rehearsal Coordination:

    • We’ll be there to guide your wedding rehearsal, making sure everyone knows their roles and feels confident about the big day. This includes coordinating with your officiant, wedding party, and family members to ensure a smooth ceremony.

    • Our presence at the rehearsal helps to alleviate any last-minute jitters and ensures that everyone is prepared and excited.

  • Day-Of Execution:

    • On the day of your wedding, we’re there from start to finish. We’ll manage the timeline, oversee vendor setups, and handle any last-minute details that need attention. Our goal is to make sure everything runs flawlessly, so you can focus on enjoying your special day.

    • We’ll be on hand to handle any unexpected issues that may arise, from weather changes to last-minute adjustments, allowing you to stay calm and focused on the celebration.

  • Guest & Wedding Party Assistance:

    • We’ll be there to assist your guests and wedding party, ensuring everyone knows where to go and what to do. Whether it’s coordinating transportation or helping with last-minute dress adjustments, we’ve got it covered.

    • Our team will be the behind-the-scenes support you need, making sure that you, your partner, and your guests can fully enjoy the day without stress.

  • Post-Wedding Wrap-Up:

    • After the celebration, we’ll assist with gathering any personal items, ensuring that final vendor payments are handled, and making sure everything is wrapped up smoothly.

    • Our goal is to leave you with nothing to worry about except enjoying the memories you’ve just made.

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